How to become (and remain) a Verified Vendor

One of the requirements to work Roaming Hunger events is to become a Verified Vendor. That means we have your insurance and payment information on file. Once you're Verified, our agents will book you more, and clients are more likely to select you. Having your documents on file gives them confidence that you are a responsible and reliable vendor.

It also gives you this neat blue check badge on your public profile:


How to get Verified

To upload these documents, log on to your Dashboard and visit Settings > Terms & Documents.

Once there, you will be able to drag and drop the necessary documents.

Once uploaded, the documents will go into a review queue. If our reviewer finds any issues with them, you will receive an email to explain.

Here are our main document requirements:


Certificate of Insurance (COI)

Roaming Hunger requires proof of insurance, in the form of a COI, for all events. In order to be approved, it needs to meet the following criteria:

  • It must cover commercial general liability for a minimum of $1 million.
  • It must have a current policy period. They normally expire after a year
  • It must name Roaming Hunger as a Certificate Holder using our full address:
8228 W. Sunset Blvd, Suite B
West Hollywood, CA 90046
  • The form must endorse Roaming Hunger as an Additional Insured.


Some common questions we get regarding COIs include:

Why was my COI declined?

Most times, the COI is missing one of the above criteria. For instance, it may name Roaming Hunger as a Certificate Holder but not an Additional Insured. Please make sure your COI meets all of the listed requirements before submitting.

Why do I have to add Roaming Hunger as an Additional Insured?

Adding Roaming Hunger as an additional insured is a gesture of good faith. Since we cannot send an agent to monitor every event we book, it is up to the vendor to take full responsibility for any injuries, illnesses, or property damage at a Roaming Hunger event.

That includes scenarios in which an event organizer seeks legal action against Roaming Hunger as the booking agent.

Do you also need my Automobile or Workers Comp policies?

For our purposes, we only need to see coverage for Commercial General Liability.

Here is a sample of how a typical COI should look:


W-9 Form

The IRS requires a W-9 form for all US-based vendors that Roaming Hunger pays. To download a blank W-9 to get started, visit IRS.gov and browse Forms and Instructions, or click here.

If you are located in Canada or elsewhere outside the United States, you can skip this section.

Here’s how you’ll know your W-9 form is complete:

  • Box #1 is filled in with the name registered with the IRS. It cannot be left blank.
  • A tax classification has been selected. If you have selected the two-part LLC classification, make sure you have both checked the box and filled in the letter (S, C, P).
  • You have entered your current mailing address. (This is where we’ll send your 1099 form)
  • You have entered your Taxpayer Identification Number (TIN )in the correct box.
    • If you are an individual/sole proprietor, you can use your Social Security Number.
    • For all other tax classifications, please input the Employer Identification Number (EIN) issued by the IRS.
  • The document is signed and dated.

Some common questions we get regarding the W-9 form include:

Why do I need to submit a W-9?

At the end of the year, we calculate your total earnings from Roaming Hunger events and send you a 1099 form that you will need for your annual tax return. The W-9 gives us the information we need to report to the IRS.We also can’t pay you without it.

Why was my W-9 form declined?

Most common issues include:

  • The two-part LLC tax classification was selected without filling in the S, C, or P.
  • The name in Box #1 did not match the TIN provided.
  • The document was not signed or dated.

Here's a sample W-9 to see how this should look:


Your Payment Account

You’ve done an event with Roaming Hunger, so let’s get you paid! We’ll need two things to make this happen:

Upload your payment information here. For all US-based vendors, we offer payment through ACH direct deposit, mailed check (Bill Pay), or PayPal. At this time, we are only able to provide Bill Pay and PayPal services for vendors outside the US.

Next, we’ll need your state/local sales tax information:

  • For most states, this number is issued by the local Department of Taxation or the Comptroller and is separate from the EIN you put on your W-9 form.
  • For most Canadian vendors, we collect the HST or GST number. For Québécois, we collect the QST number.

Here's a comprehensive list of what numbers we collect, by location. If your state is marked “N/A,” put “N/A” in the state tax ID number space.

State Tax Number Format Issued By
Alabama Sales Tax License Number (10-digit) RXXXXXXXXX Department of Revenue
Alaska N/A N/A N/A
Arizona N/A N/A N/A
Arkansas Sales and Use Tax Number (11-digit) XXXXXXXX-XXX Department of Finance and Administration
California N/A N/A Board of Equalization
Colorado N/A N/A N/A
Connecticut Tax Registration Number (11-12 digit) XXXXXXX-XXX Department of Revenue Service
DC N/A N/A N/A
Delaware N/A N/A N/A
Florida N/A N/A N/A
Georgia N/A N/A N/A
Hawaii General Excise Tax (GET) License Number (14-digit) GE-XXX- XXX-XXXX-XX Department of Taxation
Idaho Seller's Permit Number (9-digit) XXXXXXXXX State Tax Commission
Illinois N/A N/A N/A
Indiana N/A N/A N/A
Iowa Retail Sales Tax Permit Number (9-digit) XXXXXXXXX Department of Revenue
Kansas Retailers' Sales Tax Registration Certificate Number (15-digit) XXX- XXXXXXXXXF-01 Department of Revenue
Kentucky Sales and Use Tax Permit Number (6-digit) XXXXXX Department of Revenue
Louisiana Resale Certificate Tax Number (13-digit) XXXXXXX- XXX-XXX Department of Revenue
Maine Resale Certificate Number (7-digit) XXXXXXX Maine Revenue Services
Maryland Sales and Use Tax Registration Number (8-digit) XXXXXXXX Comptroller of Maryland
Massachusetts  N/A N/A N/A
Michigan Accepts FEIN (9-digit) XX- XXXXXXX  Internal Revenue Service
Minnesota N/A N/A N/A
Mississippi Sales Tax License Number (9-digit) XXX- XXXXX-X Department of Revenue         
Missouri Accepts FEIN (9-digit) XX- XXXXXXX State of Missouri
Montana N/A N/A N/A
Nebraska Sales Tax Permit Number (12-digit) XXX- XXXXXXXXX Department of Revenue
Nevada Sales Tax Permit Number (13-digit) XXXXXXXXXX-XXX Department of Taxation
New Hampshire N/A N/A N/A
New Jersey N/A N/A N/A
New Mexico CRS ID Number (11-digit) XX- XXXXXX-XX-X Taxation and Revenue Department
New York N/A N/A N/A
North Carolina Certificate of Registration Account ID/SST ID# (9-digit) XXXXXXXXX Department of Revenue
North Dakota Sales and Use Tax Permit Number (7-8 digit) XXXXXX- XX State Tax Commissioner
Ohio N/A N/A N/A
Oklahoma N/A N/A N/A
Oregon N/A N/A N/A
Pennsylvania N/A N/A N/A
Rhode Island Retail Sales Permit ID Number (9-digit) X-XXXX- XXXX Division of Taxation
South Carolina Retail License Number (9-digit) XXXXXXXXX Department of Revenue
South Dakota Sales Tax License Number (10-digit) XXXX- XXXX-ST Department of Revenue and Regulation
Tennessee N/A N/A N/A
Texas N/A N/A N/A
Utah N/A N/A N/A
Vermont Sales and Use Tax Registration Number (11-digit) WHTXXXXXXXX Department of Taxes
Virginia N/A N/A N/A
Washington UBI Number (9 digit) XXX-XXX- XXX Business Licensing Service
West Virginia Business Registration Account Number (7-digit) XXXXXXX State Tax Department
Wisconsin Sales & Use Tax (15-digit) XXX- XXXXXXXXXX-XX Department of Revenue         
Wyoming Sales/Use Tax License Number (6-digit) XXXXXX Department of Revenue
Canada (English) GST/HST Number (14-digit) XXXXXXXXX- RTXXX Canada Revenue Agency
Canada (Quebec) QST Number (16-digit) XXXXXXXXXX- TQXXXX Revenu Québec

Your Menu

The best way to market your food is to know what you're serving. This guide will help you add your catering menu to your Roaming Hunger account.


Bonus Points: Your Health Permit

While not necessarily a required document, clients do occasionally ask to see health permits. Sometimes, the Health Department will schedule inspections at public events, so make sure you’ve got your paperwork squared away.

Upload your health permit to the Terms & Documents page. It can be a photo of your decal, so long as it has the expiration date posted. For this category, we cannot accept food handlers permits; the certificates must be issued for the business, rather than the individual.

Some cuisine types do not have a health permit requirement. If your business fits one of these types, please let us know. 


Congratulations!

You are now a Verified Vendor! This makes you eligible for all Roaming Hunger events! 

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