What Documents Do I Need to Book Events?

Here are the paperwork requirements to book events with Roaming Hunger. You may upload all documents to the Terms & Documents section of your Dashboard or email them to vendors@roaminghunger.com.

Here's a short list of what we need from you. Click a link to jump to that section of the article:

1. Certificate of Insurance (COI) (← please read carefully)
2. IRS Form W-9
3. Annual Health Permit (vending only)
4. Payment Information

Perks of Completing Your Paperwork

• You are more likely to get booked. We promise our clients that we're sending insured and permitted vendors to their event, so 85% of all bookings go to vendors who have completed their paperwork upfront.
• Get paid on time. To stay in compliance with the IRS, we need your tax information before we can pay you.
• Enhance your profile. Completing your paperwork will increase your site ranking, activate a photo gallery on your profile (instead of one profile photo), and give you this nice, blue Verified badge:

Step 1: Verify Your Documents

Certificate of Insurance (COI)

Required for all events. Please read all of our COI requirements carefully before uploading:

1. It must have a Commercial General Liability Policy with the following coverages:
   1. $1 million each occurrence
   2. $2 million general aggregate
2. That policy must be active, not expired.
3. The COI must include an additional insured endorsement for "Roaming Hunger, LLC, including all related entities, as their interest may appear."
4. The Certificate Holder must be Roaming Hunger, LLC with our full, correct address:
   1. 1001 Gayley Ave, Ste 24220
      FIRST FLOOR
      Los Angeles, CA 90024

Form W-9

To meet IRS requirements, Roaming Hunger collects a Form W-9 from all US-based vendors. To download a blank W-9 from IRS.gov, click here.

If you are located in Canada or elsewhere outside the United States, skip this section.

Here’s how you’ll know your Form W-9 is complete:

• Box #1 is filled in. Make sure you have used the exact name you have registered with the IRS.
• You have checked one (1) tax classification.
  • If you choose the two-part LLC classification, you must check both the box and add the correct letter (S, C, or P).
• You have entered your full mailing address or P.O. Box. (This is where we’ll send your 1099 form.)
• You have entered your Taxpayer Identification Number (TIN) in the correct box.
  • A Federal Employer Identification Number (FEIN) is acceptable for all classifications.
  • You may only use your Social Security Number (SSN) if your business is classified as an individual/sole proprietor or single-member LLC.
• You have signed and dated the form in the appropriate fields.

Here is a Form W-9 we filled in as an example:

Your Annual Health Permit

Roaming Hunger only requires a valid health permit at vending events that we are managing. This permit is proof that the Health Department has inspected and approved your business for operation.

We will accept a photo or scan of your certificate or sticker. Please make sure the expiration date is clearly visible. We cannot accept food handlers permits or business licenses for this category.

Step 2: Upload Your Documents

Update your documents on your Dashboard under Terms & Documents.

Click/tap each field to upload files to their categories. When the field turns yellow, you have successfully submitted your document. Each document will remain yellow until Roaming Hunger reviews it. (This may take 1-2 business days.)

You will know your documents' status by their color. Green means "Approved," and Red can mean "Rejected" or "Expired." If your document has been rejected, check your email for an explanation.

If you prefer to fax your documents to us, the Roaming Hunger fax number is (888) 392-5446.

Step 3: Set Up Your Payment Account

Get paid for events by setting up your payment account on the Payments page of your Roaming Hunger Dashboard. Fill in all of the spaces, then select "Save Changes."

You will see a green link after selecting a payment method. Click it to open a Google Form, which will let you enter your information directly into our system.

Please triple-check what you enter, so we send your payment to the correct place.

Federal & State Tax Numbers

Your tax information also lives on the Payments page. Please fill in the following fields:

• Taxpayer Identification Number (TIN): An optional field if you have already submitted a W-9. If outside the USA, mark this space N/A.
• State/Local Sales Tax ID: Check the guide below for our requirements in your state/province. If your state is marked with an "N/A," leave this field blank.

Congratulations!

You have completed the Verification process and become eligible for all Roaming Hunger events. Now, check out the event listings on your Catering and Vending pages. The guides below will help you apply:

How to Apply to Paid Catering Events
How to Apply to Vending Events